Cultural Project Specialist

Website City of Hamilton

About the City of Hamilton

Contribute to the City of Hamilton, one of Canada’s largest cities – home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more.  Join our diverse team of talented and ambitious staff who embody our values of sensational service, courageous change, steadfast integrity, collective ownership and being engaged empowered employees.  Help us achieve our vision of being the best place to raise a child and age successfully. #BeTheReason


JOB ID #: 21364

Cultural Project Specialist
Planning & Economic Development
Tourism & Culture
77 James St. North

NUMBER OF VACANCIES: 1 Full-Time Regular

UNION/NON-UNION: CUPE Local 5167 Inside

HOURS Of WORK: 35.00 per week

SALARY/HOUR:  $41.994 – $47.721 per hour
Note:  See appropriate Collective Agreement or the Non Union Salary Range for details.


Job Description ID #: 6265



Reports to the Manager, Placemaking Public Art and Projects. Responsible for providing overall support to the development and implementation of a variety of cultural projects for the Division. Projects include placemaking initiatives (creative spatial activation), permanent public art projects, Tourism and Culture Division led strategies, policies and planning initiatives as well as the development, implementation and evaluation of the Public Art Masterplan, annual civic events, major events and one time signature events. Provides Divisional representation on external Department/Corporate Teams as assigned. The Cultural Projects Specialist has a strong collaboration role with Managers and staff from the Tourism and Culture Division, staff from other City Departments and community and sectoral stakeholders in a variety of cross-functional teams.


Works with Divisional Managers, Divisional staff and with community stakeholders as required to initiate, develop, implement and evaluate culture based short term and ongoing projects and programs, such as placemaking activations, public art projects, annual civic and major events, public and sector consultation processes, community development initiatives and program reviews at a Divisional, Departmental and Corporate level.

Works with Divisional Managers and with community stakeholders to build sectoral capacity through the identification and provision of organizational and sectoral development needs in the cultural sector.

Works with Divisional Managers in the development of RFP’s, terms of references, project charters, project workplans and critical paths, communication and consultation plans, draft reports and other supporting documentation and processes related to the completion of section led strategies, policies, programs, projects and planning initiatives.

Participates in the evaluation, selection, and monitoring of contracted consultants related to sectional initiatives.

Provides support in maintaining ongoing communications with contracted consultants and in the documentation and administration of contracted work.

Supports interdepartmental and/or volunteer Steering Team responsibilities and activities related to Section led strategies, policies, plans, projects and planning initiatives.

Collaborates in the planning, implementation, and evaluation of public consultation opportunities to support Division led initiatives. Public consultation opportunities may include the implementation of open houses, focus groups, juries, web based applications, surveys and other methodologies as deemed applicable.

Collaborates in the development and delivery of briefing notes, project updates, internal and external presentation, and formal reports to City management and internal and external stakeholders.

Records, maintains and coordinates the distribution of correspondence e.g. agendas, meeting minutes, general communications and documentation related to designated section based Divisional, Departmental and Corporate initiatives.

Investigates and identifies areas in need of research which support specific section focused Divisional, Departmental and Corporate goal setting and service delivery initiatives.

Conducts literature searches, research and analysis related to culture from sources such as Statistics Canada, UNESCO, Festivals and Events Ontario, and other relevant agencies and libraries to support and inform section based Divisional, Departmental and Corporate initiatives.

Assists in the design, development, implementation, and analysis of assessment and measurement tools utilizing available methods and technology. Collects, analyzes, evaluates and interprets data information/findings to identify user needs, trends, and to support and inform recommendations for improvement to existing section policies, programs and service delivery, and potential development opportunities.

Works with Divisional Managers to support the development and implementation of strategies and activities to address Divisional operational improvements and service delivery measurements.

Provides consultative advice on cultural projects to the Divisional Management Team as required.

Participates in the process of recording and monitoring related budgets for Tourism and Culture Division initiatives providing reports as required.

Participates in the process of building and maintaining sectoral and project contact and distribution lists.

Functions as the staff liaison to Tourism and Culture Division Committees of Council as assigned

Works in accordance with the provisions of applicable health and safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.

Performs other duties as assigned which are directly related to the major responsibilities of the job.


  • Demonstrated knowledge and competence in supporting the development and implementation of culture based initiatives normally acquired through a combination of a University degree in Cultural Studies, Social Sciences, Public Administration, Environmental Design, Architecture, Landscape Architecture or a degree in a related discipline, and a minimum of three years experience in culture, arts and heritage preferably within a Municipal setting.
  • Experience working with volunteer committees and community stakeholders to develop and implement arts and events based projects.
  • Demonstrated project management skills, including the ability to develop, implement, monitor and evaluate critical paths, terms of reference, consultant workplans and reports, budgets and other planning documents.
  • Demonstrated organizational skills and the ability to work within deadlines and competing priorities.
  • Demonstrated ability to work independently and collaboratively in a wide variety of staff and community based teams.
  • Demonstrated analytical and strategic thinking skills.
  • Understanding of sectoral issues in the arts and/or events sectors, and demonstrated experience working to build capacity and expertise.
  • Excellent written and verbal communication skills, facilitation skills and presentation skills.
  • Strong research and statistical skills.
  • Sound interpersonal skills and demonstrated good judgment.
  • Must possess a thorough knowledge and skills in Microsoft Office including Word, Excel, PowerPoint, Outlook and other web-based applications an asset.
  • Demonstrated knowledge of the Health and Safety Act and applicable regulations as it relates to the position.
  • Ability to use CAD software (e.g AutoCAD, Rhino) and Adobe Creative Suite (Photoshop, Illustrator) while not required, is beneficial to the role.
  • NOTE:
    This position may be required to work nights and weekends, as well as staggered work hours to meet operational needs.

    Be advised that Human Resources frequently audits resumes of internal/external applicants to ensure/validate information provided is consistent and trustworthy. Falsification of information provided at any time throughout the recruitment process may be grounds for disqualification, and for internal applicants, subject to discipline up to and including termination.

    The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination. The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.  If you have an accommodation need, please contact Human Resources as soon as possible to make appropriate arrangements.

    We invite you to visit the departmental webpage to obtain further information on the culture and business of this department.

    The incumbent shall comply with all Health and Safety Policies and Practices for this position and the workplace.

    It is the responsibility of the applicants to ensure that their application reaches Human Resources by the closing date or they may not be considered. It is also the responsibility of applicants to supply qualifications, licences and related experience relevant to the qualifications outlined above for this competition as directed. On the basis of the criteria set out above, this posting is open to all applicants

    The statements made by me are true, complete and correct to the best of my knowledge.  I understand that any falsification of statements, misrepresentations, deliberate omission or concealment of information may be considered just cause for discipline, up to and including termination for internal applicants and disqualification for external applicants.

    External Posting

    Please apply on or before: 2023-11-08

    To apply for this job please visit